Resolutions

Put forward by members, resolutions are voted on during the election or at the Annual General Meeting.

Proposing resolutions

All resolutions should address actions and/or issues that are within the scope of MEC’s business and should be made in the best interests of MEC and its members as a whole. Any MEC member is entitled to propose a resolution. The amount of member support required to submit a resolution depends on how significant the change or idea is behind a resolution.

As in MEC’s Rules of Co-operation, if at least 2/3 of directors agree, the Board may reject a proposed resolution should it be deemed contrary to the best interests of MEC and its members. The Board must provide reasons for rejecting any proposed resolution.

Types of resolutions

There are three types of resolutions: Special Resolutions, Ordinary Resolutions and Other Resolutions. Each has different outcomes, submission requirements and voting methods. The type of resolution is determined by the action a resolution is intended to achieve.

Special resolutions

The BC Co-operative Association Act specifies that special resolutions are required for actions such as (but not limited to):

  • Amending MEC’s Memorandum and Rules of Co-operation
  • Amalgamating with other organizations
  • Changing the share price
  • Dissolving the organization

Special resolutions are legally binding for MEC.

Submitting and VOTING on special resolutions

Any member who wants to bring forward a special resolution must do so in writing to our Head Office (care of the Governance team) along with the names, member numbers, and signatures of 500 supporting MEC members. Proposals must be received by MEC 150 days prior to the AGM. Members vote on special resolutions during the annual Board of Directors election. They require a 75% majority, voting in favour, to pass.

The deadline for submitting special resolutions for consideration in the 2018 election is January 22, 2018.

Ordinary resolutions

The BC Co-operative Association Act specifies that ordinary resolutions are required for actions such as (but not limited to):

  • Appointing and removing auditors
  • Providing direction to liquidators

Ordinary resolutions are legally binding for MEC.

Submitting and voting on ordinary resolutions

Any member who wants to bring forward an ordinary resolution must do so in writing to our Head Office (care of the Governance team) along with the names, member numbers, and signatures of 500 supporting MEC members. Proposals must be received by MEC 150 days prior to the AGM. Ordinary resolutions are advanced to the membership for consideration during the annual Board of Directors election. They require a simple majority (over 50%), voting in favour, to pass.

The deadline for submitting ordinary resolutions for consideration in the 2018 election is January 22, 2018.

Other resolutions

Other resolutions cover all other subjects not specified in the BC Co-operative Association Act. This is a method for members to let the Board of Directors know their views. Other resolutions are not legally binding for MEC, but they demonstrate members’ wishes and, if passed, are recorded as member input for the Board.

Submitting and voting on other resolutions

Proposals must be received by MEC (care of the Governance team at Head Office) 90 days prior to the AGM. Only one member signature is required. Other resolutions are discussed and voted on during MEC’s Annual General Meeting. They require a simple majority (over 50%), voting in favour to pass.

The deadline for submitting other resolutions for consideration at the 2018 AGM is March 23, 2018.

Need more info?

See the MEC Rules of Co-operation, the BC Cooperative Association Act, or contact the Governance team at MEC’s Head Office:

Email: governance@mec.ca
Phone: (604) 707-2340

Mountain Equipment Co-op
c/o Chief Governance Officer
1077 Great Northern Way
Vancouver, BC V5T 1E1