Shares and credit notes

Shares and credit notes

MEC is owned by members. The $5 lifetime membership you buy to become a member represents your part-ownership in the Co-op. Each share can only be in one person’s or organization’s name.

Shares and what they mean

When you join MEC, your $5 goes towards one membership share.  There’s another type of share, too: patronage shares. Patronage shares are connected to the concept that MEC is a co-op and its earnings belong to members. Every member has an account that shows the value of patronage shares in their name.

So how do you get patronage shares? You get them through patronage returns. In years when MEC earns a surplus, the Board looks at our surplus earnings and decides how much to retain to operate MEC and how much should go back to members; this portion is called a patronage return. Then they divide the total earnings up between individual members based on how much money each member spent at MEC over that year. Your portion of the patronage return is called a patronage dividend, and it gets allocated to you as a quantity of patronage shares, each worth $5.

Share redemptions

A share redemption is one of the unique benefits of being a Co-op member. Most members know share redemptions as the time when MEC sends you a gift card. Share redemptions are governed by MEC’s Rules of Co-operation (Rule 6.06), and here’s how they work:

  • Each year, the Board looks at MEC’s finances and figures out if there are enough funds to meet the Co-op’s future needs.
  • If there are enough funds, then the Board decides on the amount of the share redemption. They direct MEC to buy back patronage shares from eligible members (see above to learn how you gain patronage shares).
  • MEC sends eligible members the value of the shares we bought back. We send them out as gift cards by email or mail.
  • The amount you receive in a share redemption is based on how much you spent at MEC.

As of 2017, MEC has issued 16 share redemptions and returned $35 million to members.

2017 share redemption

We returned $1.8 million to more than 35,000 members.

For the 2017 redemption, MEC bought back 3, 10 or 20 shares from eligible members. We sent those members gift cards that equalled their share redemption amount (at $5 per share, this means we issued $15, $50 and $100 gift cards). Each share redemption is issued in an individual member’s name (please redeem the gift card yourself). When we issued the share redemption gift card, the member’s share account balance was reduced by the value of the gift card they were issued.

To be eligible for the 2017 share redemption, members had to:

  • Have a share account balance greater than $225 and have made a purchase in 2015, and/or
  • Have at least $30 in patronage returns in 2015.

Note: If members prefer, they can convert the gift card balance for their share redemption to cash by requesting that MEC mail them a cheque. To request a cheque, contact our Service Centre at 1.888.847.0770 between June 1 and October 31, 2017. They can ensure you receive a cheque for your redemption amount.

Credit notes

MEC is legally required by the Canada Revenue Agency to issue credit notes to eligible members. Most members don’t need to take any action with the information in their credit note. In 2014, members voted in favour of changing MEC Rules to appoint an agent to accept delivery of the annual credit notes on behalf of all qualified members. Issuing credit notes to an agent saves your Co-op money and cuts down on paper use.

If you’d like to receive your credit note directly, please call our Service Centre 1.800.474.7704 or email info@mec.ca to request it. Or you can contact our credit note agent at mecagent@blg.com or by mail at:

MEC Credit Note Agent,
c/o Borden Ladner Gervais LLP
Barristers & Solicitors
1200 Waterfront Centre
200 Burrard Street
P.O. Box 48600
Vancouver, BC, V7X 1T2

Credit notes are the way MEC tells members about their patronage dividends (Canada Revenue agency refers to them as patronage dividends, while MEC Rules call them patronage returns). The Canada Revenue Agency considers your patronage dividend a sales rebate. When you originally purchased items at MEC, you paid sales tax on those items. The Canada Revenue Agency requires us to provide you with information about your patronage dividends and the tax you paid on the amount that’s being refunded as a patronage dividend.

GST/HST/QST registrants (i.e., businesses) should consult tax advisors for appropriate treatment of the tax adjustment and patronage dividend amounts shown on their credit notes in their respective GST/HST/QST and income tax filings. Credit notes can’t be redeemed for cash, nor used for purchases.

Credit notes are only issued to eligible MEC members. Eligibility is based on 3 criteria:

  • You’re a Canadian resident (including those living abroad)
  • You made purchases at MEC in the year that patronage return applies
  • You’re not tax exempt